PracticeSquire Overview

PracticeSquire transforms a manual paper-based patient intake process into a streamlined paperless service. Provides patients with Contact-Less Self Check-in & Registration Solution.

Facilitates the collection of demographics, insurance information, and upfront payments through self-guided app, which includes electronic signatures on HIPAA-compliant documents, and, real-time insurance verification at the point-of-service.

PracticeSquire offers two options for patient data collection, PracticeSquire PCOM for Prior to visit day (uses patient smart devices) & PracticeSquire KIOSK to checkin patient on the day of the visit (Touch Enabled tablet devices)

Meets COVID-19 requirement for social distancing by minimizing contact between patient and front office staff.

PracticeSquire Overview

PracticeSquire transforms a manual paper-based patient intake process into a streamlined paperless service. Provides patients with Contact-Less Self Check-in & Registration Solution.

Facilitates the collection of demographics, insurance information, and upfront payments through self-guided app, which includes electronic signatures on HIPAA-compliant documents, and, real-time insurance verification at the point-of-service.

PracticeSquire offers two options for patient data collection, PracticeSquire PCOM for Prior to visit day (uses patient smart devices) & PracticeSquire KIOSK to checkin patient on the day of the visit (Touch Enabled tablet devices)

Meets COVID-19 requirement for social distancing by minimizing contact between patient and front office staff.

PracticeSquire PCOM

Pre-visit Appointment Check-in

Facilitate the check-in process, in advance, by sending the weblink within the message sent via email or SMS from any device (mobile phone, tablet, laptop, or desktop) at the convenience of home, office, or on the road to capture:

Demographics information using an image capture option that retrieves data from Identification Cards (government-issued)

Health insurance information using an image capture option that retrieves data from Insurance Cards (provider-issued)

PracticeSquire PCOM

Appointment Follow-up

Send messages and receive responses via email or SMS related to:

Appointment schedule confirmations for new or rescheduled.

Appointment schedule reminders – receive response back with “confirm” or “cancel” for existing appointments.

PracticeSquire PCOM

Insurance Verification

The app submits insurance verification requests using the collected insurance information to health insurance providers.

This feature returns a response from the health insurance provider, identifying the coverage as “active” or “inactive”. In most cases, it returns coverage amounts, identifying patient financial responsibility prior to the actual patient visit.

PracticeSquire PCOM

Secure Online Payment

Process payments through the ‘Auto Collect’ feature, which sends a friendly reminder via email or SMS as an:

Outstanding balance reminder – option to receive “payment” via online credit card payment processing.

This feature eliminates interaction with a live-person from obtaining credit card information, requesting and verifying payment approval over the phone, and, conversation about outstanding balance.

PracticeSquire KIOSK

Integration with existing PM /EMR systems

KIOSK has been integrated to many PM/EMR systems. Patient appointment information automatically extracted from practice Management system. The information captured by KIOSK including high resolution copies of front and back of both Insurance and Driver License cards, All documents with eSignatures transferred and placed in patient record of source system

PracticeSquire KIOSK

Contactless Patient Check-in

Following simple self guided instructions, patient can complete registration and check-in process using touchscreen device.

Using ID Tray, KIOSK captures information from Drivers License & Insurance Card and automatically extracts the demographics & insurance information using advance OCR and Machine learning

KIOSK prefills required HIPAA forms to capture eSignature. Credit card reader can be used for payment processing. Kiosk is ADA compliant & Available in various sizes and mounting options.

PracticeSquire KIOSK

Realtime Insurance Eligibility Verfication

ML/AI powered OCR engine extracts the subscriber and payer information from patient insurance cards to verify coverage.

Connects to multiple clearing houses in real time to verify patient insurance coverage , benefit information

Eliminates the tedious process for the Staff currently obtaining benefits over the phone.

PracticeSquire KIOSK

Automated Collections

Collect Co-Pay securely via Credit Card

KIOSK identifies the patient financial responsibility using Realtime benefit verification information and Co-Pay/Deductible listed on the patient insurance card, collects the patient’s obligation of Co-Pay by processing the patient’s Credit Card or Debit Card and obtains approval.

Practice Squire can be configured to send reminders and collect the past outstanding balance. Helps to minimizes conversation with front office about patient’s outstanding balance from prior visits.